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How to Create Your Marketing Dashboard in Five Easy Steps

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Earlier this year, BtoB ran a story on the top anticipated trends for 2010. Once again, marketing accountability was high on the priority list.

According to the article, "while proving ROI on marketing performance is nothing new, the recession increased the emphasis on accountability and analytics, and this will continue even as a recovery gets under way."

The American Marketing Association defines accountability as "the responsibility for the systematic management of marketing resources and processes to achieve measurable gains in return on marketing investment and increased marketing efficiency, while maintaining quality and increasing the value of the corporation."

To truly be accountable, however, marketing professionals need to periodically report on their performance and contribution.

The progress or status report of projects, such as updates to the website,, an upcoming event, new collateral, or a direct-marketing campaign, are no longer enough because they do not address the questions the C-suite is most concerned about: what is working; what course adjustments, if any, are required; and whether the investments that the company funnels into marketing are properly allocated.

Marketers need to develop a more valuable and insightful way to report. Only a report that benefits both marketing and the C-suite can help optimize performance and make decisions that will enable the company to sustain a competitive advantage and react timely to external and internal factors.

Such a report needs to provide an at-a-glance view that quantifies the overall impact that marketing is having on the business and how well initiatives are increasing customer acquisition, retention, and share of wallet.

Within the industry, such a report is known as a dashboard.

A dashboard is an important component of performance management. In addition to fostering better strategic and resource-allocation decisions, a good dashboard demonstrates the alignment of  marketing expenditures with anticipated results.

Marketing dashboards are an important tool for ensuring that marketing initiatives are on track.  They help facilitate strategic decisions and recommend course adjustments, such as whether the marketing organization is on track  to drive demand of products according to forecasts through higher-quality leads to Sales, improved customer retention, or an increased market footprint.

The time and investment involved in creating a dashboard is worth the effort to know how well marketing is affecting your business and the organization's financial value.

The marketing dashboard's purpose is to capture the most critical diagnostic and predictive metrics and visually, at-a-glance, represent performance patterns.

To create the dashboard, your organization will need to be able to capture information from different information systems and consolidate data from campaigns, responses, customer interactions, and new business.

Before creating the dashboard, the marketing organization should identify all the data it will need and then inventory where that data is located, how often it is updated, how disparate sources connect to one another, and whether Marketing has access to the data.

It may be necessary for the leadership team to facilitate Marketing's access to data or to approve investments that will help capture missing data.

Once you decide that a dashboard is an essential tool for improving marketing effectiveness, the following five steps will help you and your marketing team get started on the road to creating your dashboard.

Step 1. Align Marketing to Business Outcomes

First, map the relationship between marketing programs and business outcomes Doing so will serve three important functions.

First, it will help the organization clarify Marketing's role. Is its role to build brand preference, generate qualified opportunities, retain customers, drive product adoption,  enhance the customer experience?

Second, it will identify where Marketing is and isn't aligned with the organization. Are all marketing programs and activities connected to objectives and business outcomes, or are some orphaned and so will need to be revamped or eliminated?

Third, it will help identify key metrics. Once you define Marketing's role, you will know what to measure. Step 1 serves as a valuable dialogue between you and the marketing team and helps clarify priorities.

Step 2: Choose Your Metrics

Select the metrics that you and the marketing team will use to measure Marketing's impact, efficiency, and value.

Again, this is an opportunity for dialogue with your marketing organization. You and the team establish the metrics that define what you expect from marketing and how you will measure Marketing's success and contribution.

For many organizations,  metrics relate to how well Marketing is affecting market-share growth, customer value, and customer equity.

Typically, an organization will have metrics from the following categories: customers (acquisition, retention, value), product (adoption, innovation, price, and margin), competitive positioning (market share, brand preference), and financial (budget, payback).

It will be important to have quantifiable business outcomes and measurable marketing objectives to facilitate as a result of this step.

Step 3: Document the Data Chain

Create the data chain between the marketing activities, programs, and objectives, and the business results.

The data chain helps visualize the link between marketing activities (such as an email campaign with a call to action) and marketing objectives (some number of qualified leads), and the business results (such as new opportunities added to the pipeline quarterly), and any assumptions that your organization makes between those.

Step 4: Acquire the Data

Identify the data sources and secure the data. Measurement requires data, which means you need to know what data you have and what data is missing.

This step helps ascertain whether you have any data gaps that may impede Marketing's ability to do measurement.

If gaps are identified, you and the team should discuss whether to use proxies, change what's being measured, or make some kind of investment to obtain the needed data.

Step 5: Validate and Review

Develop an alpha dashboard to validate the data and the measurement process.

This step is critical for validating the data chains and determining whether the dashboard captures the performance information you want.

 This step will further help define what you may want in a dashboard tool; it will also help define and establish the measurement and reporting process and systems.

Once the alpha is created, you can decide what changes, if any, need to be made to the dashboard, measurement, and reporting processes.

* * *

Developing a marketing dashboard takes some effort, but the work associated with the five steps outlined above will pay back many times over. Because you'll know how Marketing is contributing to the organization and you will be able to make decisions about what is and isn't working and where to invest your marketing resources.

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Laura Patterson is president and founder of VisionEdge Marketing. For 20+ years, she has been helping CEOs and marketing executives at companies such as Cisco, Elsevier, ING, Intel, Kennametal, and Southwest Airlines prove and improve the value of marketing. Her most recent book is Metrics in Action: Creating a Performance-Driven Marketing Organization.

Twitter: @LauraVEM

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  • by Jeff Ogden Sat Mar 13, 2010 via web

    Great article, Laura, and Marketer really need to prove their value, which comes from the metrics in a good marketing dashboard. Your five steps are excellent.

    Developing the marketing dashboard is critical, as is clarifying your value proposition and developing deep personas on prospective buyers.

    The point I'd like to make is that the importance of marketing has grown precipitously in recent years.

    Keep up the great writing, Laura. Feel free to connect with me on Twitter (@fearlesscomp) or Linkedin.

    Jeff Ogden, President
    Find New Customers "Lead Generation Made Simple"

  • by Mark V Armamentos Mon Mar 15, 2010 via web

    Hello Laura,
    You had a nice article recently in Marketing Profs regarding the need for “dashboards” as a way to illuminate what marketing is doing and ideally show the value that marketing brings to the enterprise… basically bringing accountability to this discipline.
    While you have a nifty graphic to start the article, I was wondering if by chance, you could share a screen shot of any actual marketing dashboards you keep with your company or perhaps one you have designed for a client. Pictures can be powerful and I think would help in this case.
    Of course, I am not looking to see any proprietary information.
    Any help would be greatly appreciated.
    Thank you. Mark Armamentos
    E-Business Manager

  • by Twyla Mon Apr 12, 2010 via web

    Hi Laura,
    I would like to ditto Mark's comment. An example of how one can/could/should be visually represented would be very beneficial.
    Very good article.
    Thank you

  • by Mike Zeller Mon Jan 24, 2011 via web

    I too would be interested in screen shots. Good stuff. Thanks!

  • by Laura Tue Jan 25, 2011 via web

    Appreciate all the great comments. As you can imagine, an organization's dashboard for marketing or any other function is proprietary. You can see a fictitious example in our Accountability and Alignment white paper, available for free in the VEM resource center,

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