Question

Topic: Strategy

Proposal

Posted by aaroncagen on 277 Points
This is fairly urgent as a prospect is requesting something for this week. Here's the situation:

Since many non-technical c-level execs don't always understand the full value of our IT solution, we don't like to present proposals without being onsite to elucidate the value - as sometimes they'll flip to the pricing and compare "apples to oranges".

However, a prospect is INSISTING that we send over the pricing proposal via email - without a meeting.

Certainly, we want to respect their time, but also want to make sure they understand the value.

Any suggestions?
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RESPONSES

  • Posted by michael on Accepted
    Send it. That's my suggestion.

    You really have to determine if this is a prospect or a suspect. You don't want to waste your time meeting with someone who isn't really interested.

    If you sense it's not great prospect then send them a piece of paper that says: IT Services $X,XXX.XX (or whatever the amount is)

    Don't give any detail of the service. Then call and ask if they like your pricing. They'll then ask you about the service. Perfect, now you have your meeting.

    Michael
  • Posted by mgoodman on Accepted
    If you feel compelled to play their game, send over a base-level proposal with very specific deliverables and costs. Be sure to include a few paragraphs that address the benefits you'll provide and why you're the best solution for their problem.

    Then you can include a list of optional services that they might want, with a notation that those will be proposed separately if needed/warranted. This way the price in your proposal is as low as you would go, and you've clearly defined what they get for that amount, and what they do not get. And it gives you a chance to discuss each of the add-on components, the pricing, timing, specs, etc. (Don't include pricing for the optional items.)
  • Posted by modza on Accepted
    Very frustrating, of course. As above, you have to accept the possibility that you're being used. It happens.

    On the other hand, when you say non-IT execs don't understand the value of what you offer...can you put the value in dollar terms? Or at least business process terms? Most execs (claim to) understand a table that shows value in dollars and costs in dollars: 12% increase in uptime in manufacturing = $100,000 per month; or reduced training time = 2 hours/week/ new employee x 6 weeks @ $50/hr = whatever...

    Even if you're estimating wildly, they may appreciate the effort or want to interrogate you about your assumptions -- and then you'll have your meeting.
  • Posted by CarolBlaha on Accepted
    What you are experiencing goes on in every industry. Don't do it. You can't establish value.

    When my clients say that I tell I don't know what it'll cost because I don't yet know what they need. If they continue to push tell them "for example, in working with companies like yours we have found solutions as low as.... and others have gone up to ..."

    And when they say "your price is too high" dig deeper to make sure they are comparing apples and apples. I use the word "blended price". For example, the big boxes can usually beat an independent on price alone. But they nickel and dime them for so many extras-- that independents do as normal course of business. So while the unit price is low, the blended price is higher.

    Know your USP. Know why your price is higher (if it is). then you can confidently speak (as I do) when they say your price is too high- I tell them "I'm not the lowest price and I don't have to be-- but if you give me a few moments of your time I will show why I am not the lowest price". (or others to that effect)

    When they push for price I've even said, "look if all you want is low price, I'm not your girl" and followed with the "give me a few minutes..." rebuttal.
  • Posted by mgoodman on Moderator
    Carol is really smart when it comes to this stuff. I agree that the best course of action is to not play their game, insist on a chance to learn exactly what the client needs, and present your explanation of why your proposal makes the most sense for them.

    My suggestion (above) presumes that you've already decided that you'd rather comply with their demand than risk being left out of the consideration set.
  • Posted by aaroncagen on Author
    Well, in the case of emailing or mailing a proposal, we may not get a "your price is too high".

    We may just not hear back from them at all. That's my concern.
  • Posted by CarolBlaha on Member
    either way, sames results-- no sale or you are back scrambling (vs controling the sale) trying to explain yourself-- n'est ce pas?
  • Posted by norton on Accepted
    I have to make an assumption, and that is that the obvious--that the guy might be footballing you and you really don't have a chance--is a condition you have considered and rejected. In other words, you believe this is a legitimate request from a seriously-intentioned buyer.

    Let me see if I understand the situation: You have a solution with some "hidden" or "latent" value that you'd like to make clear. Based on your prior experience, you don't think you are likely to be able to do that for this client without being able to meet the client, see which of those "hidden values" are relevant to his situation, and sell those specific characteristics. And if you cannot describe them in detail, you will be at a price disadvantage. Is that about right?

    If it were possible to describe those things in your proposal, explaining how your clients have found them valuable, would you still object to sending in a price proposal? You should, if the "added features" were things a competitor could easily copy. But if you have truly unique features that your competitors cannot or will not copy, I'm not sure that sending a price proposal hurts you...it just isn't what you are used to.

    I think the appropriate response depends on how well you and the client know and agree upon what exactly is being bought and sold.

    If the client has specified exactly what the product or service is, so that the product has become fungible and the supplier irrelevant, quote a price for a straightforward transaction of that type. While you may think you have a uniquely valuable service, you may not in this application.

    If the client has specified a problem to be solved, and you (having seen other, similar situations) know there is something important he is overlooking, then I think you are correct to request an opportunity to ask some questions. If you can help him see around corners, identifying issues or problems that he hasn't anticipated, at the least you have an opportunity to describe and quote a set of services and products that adequately address the problem. I think a variant on Carol's earlier suggestion, "give me a few minutes to make sure I am addressing the right issues," would be a reasonable approach.

    If the client is trying to buy a complex IT solution, and you haven't had a conversation with the client about what business problem he's trying to solve, you aren't doing him or you a favor by sending him some highly conjectural numbers. I don't think it diminishes your credibility to make that statement. He's not ready to buy on price if he hasn't specified the product.

    Best of luck.

    --jn
  • Posted by CarolBlaha on Member
    Telling someone "what's your price" upfront and other tactics mentioned above is a stall vs a real objection. Its like when someone says, "we already have a supplier" -- it gets them off the hook and an unexperienced sales person off the line.

    Norton's last paragraph in his post says it all.
  • Posted by telemoxie on Accepted
    without identifying the prospect, can you tell us the industry the prospect is in, and the approximate size of the company?

    For example, suppose the prospect is a manufacturer. Most manufacturers have a quality process, such as Lean or ISO 9000 or Six Sigma or something. And so, if the prospect is a manufacturer, you can say to them "it is a part of our process to present our proposal in person... and so we will be happy to briefly visit to drop it by. If the meeting lasts more than five minutes it will be your fault, not ours."

    If the person is a decision-maker who understands quality processes, they will probably understand and respect your position.

    Naturally, if your prospect is in a different industry, you will need to modify your approach...
  • Posted by Gary Bloomer on Accepted
    Dear Aaron,

    Walk away. The flight to cheap is the road to ruin. Walk away.

    If this is how the prospect is reacting BEFORE they become a client, my gut says they'll become the client from hell once you're on their books. I can guarantee it.

    If they don't like your price, let them work with someone else.
    True story for you. My wife's cousin's husband is a plumber in New York City. His name is Paul and he only ever gives one price.

    Paul never negotiates. Ever.

    When people quibble and try to chew him down or ask about discounts Paul's response is always ... ALWAYS the same "The price I've given you? That's my price. You like it, we can do business and you'll be satisfied with my work because I stand behind every job I do. You
    don't like my price, that's OK. But that's my price. Take it or leave it!"

    Sounds drastic I know, but here's the thing: it works like magic.

    The customers Paul serves are always satisfied ... and they refer him to other people—so his order book is never empty. Ever.

    The customers he walks away from usually find someone else to do the work for them. But 9 times out of 10, that other plumber then does a half-assed, piss-poor job, and 9 times out of 10, the customer then calls Paul at the 11th hour to get them out of the brown stuff. When this happens they are always happy to pay the price he asks for ... which, by this time is actually higher than his original estimate.

    Yes, Paul's that good.

    This prospect of yours? They have no concept of value. That's not good, at least, not for you in the long run. Not if you have no idea of the scope of the project. So walk away.

    Either that or tell them that the long term value you offer will outperform any other price by a factor of 10 over a 12 month period (you know this to be true because you know what the hell you're talking about, and because you can back it up with value-based social proof from other customers).

    If this prospect does not see the sense in this this person is not
    the client for you: the view ain't worth the climb, and taking this prospect on as a client? No ... there's something that smells bad about this, even from here.

    In commerce, all apples to oranges comparisons are based on crass stupidity. Why? Because a value assessment on the part of most clients takes time and that time means them doing some thinking. Perish the thought!

    It's commendable that you want to respect this prospect's time, but reading between the lines it seems they are not repaying the compliment. So walk away.

    I hope this helps.

    Gary Bloomer
    The Direct Response Marketing Guy™
    Wilmington, DE, USA

  • Posted by CarolBlaha on Member
    No-- you simply can't walk from every prospect who first knee jerk first question asks "what is your price". Pack up your tent? Or is this when sales meets order taking. Let the rubber meet the road.

    They don't know value until you teach them. It has nothing to do with prospect's time. You are on equals. To you both, your time is valuable-- don't lose sight on this.
  • Posted by Gary Bloomer on Member
    Dear Aaron,

    I seem to have struck a nerve. Here are a few more thoughts:

    If this prospect is INSISTING that you send over your pricing proposal via email - without a meeting, send them your price.

    My gut says they'll say your price is too high. Or that your service package isn't what they're looking for. Or that they've found "better" service delivery somewhere else.

    Or something along those lines. Few of these things might be true because this prospect may be shopping ONLY on price.

    If this prospect is shopping on price ALONE, they may have little or no concept of value REGARDLESS of the price (yours or someone else's).

    This is a problem because the road to "cheap" is littered with the wreaks of businesses that competed solely on price and who, as a result of undercutting their competitors, or because they drastically discounted their services to attract clients, went out of business.

    When price is the ONLY factor between one producer, service delivery, or commodity and another, tactics take the reins and yell "Yah mule!" when the wagon really needs to be steered by strategy.

    Strategy usually knows the value of value and is more often immune to price. Tactics usually knows only the short term fix and is often ignorant of the value of value. Sometimes, trying to educate tactically-minded shoppers of the benefits of value gets you nowhere. True, a little education is a dangerous thing. But there's nothing nearly so dangerous as an awful lot of ignorance.

    Or of an unwillingness to learn.

    Tactics usually lead to a price war because tactics often (but not always), often go hand in hand with price. "OK", says supplier 'A', "For the short term gain, we'll cut our prices. That'll pull in customers because we're cheaper than Joe Schmoe!"

    Joe Schmoe sees this happen and cuts HIS price to undercut his rival to then pull in even more customers because people want things for cheap. Supplier 'A' then cuts HIS costs and suddenly, tactics lead to a price war. Prices fall. Customers want to know why things are SO cheap. What's wrong with the merchandise? Buyers become suspicious. Fewer people buy. Inventory sits and doesn't get paid for because costs can't be covered and the next thing you know, BOTH shops have big assed signs plastered across their front windows that say "GOING OUT OF BUSINESS!"

    Gee. I wonder why? Might it have been because of their tactics?

    Strategy looks not just farther down the road, but over the hill, and around the bend. Strategy learns from the mistakes of its forefathers. Strategy thinks "What might we gain by this action, or by putting this resource to work in this area? What might we lose by that action, or by following the herd?"

    True, you can't teach people about the value you offer until you're given the chance to show them.

    But by the sound of things, this prospect appears to be interested just in the figures, not in what those figures secure for them. It's THIS that steers my thinking when I suggest walking away.

    Now of course, it's NOT good to walk away from EVERY prospect. But that's not what I suggested. I suggested walking away from THIS prospect.

    True, this prospect may not know about value until they're taught about its relative merits. But surely prospects and clients ought to have SOME concept of the value they're investing in ... otherwise, why are they in business at all?

    No, it's not the prospect's job to know every facet of value in every facet of their daily operation. But they ought to at least have some understanding.

    I don't agree that the prospect here is viewing you (Aaron) as an equal. It seems to me that you may be being viewed as a service provider.

    If that's what they want and if that's what you're happy to provide, send them your price. It's a tactic but it might pay off and they might sign on the dotted line and become an ideal client. But strategically, it might also be wiser to politely state your usual operating process. It might be wiser to outline your overall mission to offer value based services that reflect your price, even if this means you have to decline their invitation and leave this client for someone else.

    I hope this helps.

    Gary Bloomer
    The Direct Response Marketing Guy™
    Wilmington, DE, USA

  • Posted by CarolBlaha on Member
    Well I agree that there are some people who only care about price and those are probably not your customer.

    Where I disagree with Gary is to assume that just because a customer asks that question up front that he is one of those people. It is such a common knee jerk response to a sales call. It is no reason to pack up your tent and move on.

    My prospects are pretty sophisticated buyers. They aren't purchasing my product for the first time. But I am trained in one product and know my competitors better than they do. So I educate them. That is one of the values I add.

    In the beginning of a business or any relationship we often don't start out on equal ground. You earn it by proving your value and the value of the relationship. Just cause you call your family? Come on....

    I can only tell you I hear that question about price daily-- from again, sophisticated buyers. I am rarely lowest price. And I consistantly work them into understanding the value and close more than my fair share of projects.

    BTW, I don't even send a piece of sales literature to a web lead without a conversation. That conversatioin starts to build the rapport. I tell them same thing different way "I don't know what to send you til you tell me about your project". So if I don't know what piece of marketing material to send without a conversation, how on earth would you know what price to quote.

  • Posted by NovaHammer on Accepted
    Reminds me of my days in Emergency Medicine - really it does..

    People called for over the phone/ free advice all the time. Not being able to see/assess the patients present condition & guessing their needs wouldn't be fair to the patient ... or in this case the client and potentially bad for their fragile state....

    The price for not coming in could be very high if something is missed unintentionally. Dropping in assures an accurate appraisal.

    Hands on is best I believe vs gambling, for all concerned esp. if you are not sure or what you answer is being used for.

    Your reputation has value to you....care for it well.




  • Posted by telemoxie on Member
    I think it is quite possible that the person requesting the quote has no authority to buy anything.
  • Posted by Harry Hallman on Accepted
    9 times out of 10 a quote like this will go nowhere. My guess is they are doing comparisons.

    One exception would be if they are an existing client or you have a very good relationship with the decision maker.

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